Events & Communications Assistant

Job Description

The Tri-Cities Chamber of Commerce, the leading business organization in the Tri-Cities, has an immediate opening for an Events & Communications Assistant. This is a 5 month contract (with a possibility of an extension) working a maximum of 20 hours per week supporting the Events Coordinator and Communications Manager.

The ideal candidate will be an experienced, take-charge professional with the ability to manage administration and logistics in a busy events environment. Reporting directly to the Events Coordinator and Communications Manager, the Events & Communications Assistant must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision. The ideal candidate should have a love for event management, provide outstanding customer service, strong communication skills, be an enthusiastic professional, be able to build relationships with internal and external customers and work as part of a dedicated team.

Duties and Responsibilities

• Assist with coordination and execution of ongoing events from September – January

• Develop relationships with business and community partners to solicit auction items, donations, and door prizes.
• Serve as a liaison with vendors on event-related matters when necessary.
• Coordination of the Business Excellence Awards nomination and selection process.
• Assist with preparing scripts, seating plans, nametags, materials, binders, etc. for events.
• Assist with pre and post-event follow-up.
• Assist Communications Manager in preparing event materials and promotion.
• Respond to inquiries regarding speaking opportunities within the Chamber and meet with and/or speak with prospective speakers/presenters for Coffee & Commerce event series.
• Work with Education Committee to ensure committee goals are being met.
• Assist with Communication duties.

Qualifications

• Must possess analytical skills including creative thinking.
• Must work well independently and under pressure.
• Must be adaptable and willing to work flexible hours including some nights and weekends.
• Must possess time, resource, and project management skills.
• Must have strong organizational skills, and attention to detail with a high expectation of quality.
• Must have strong communication skills, including writing, proofreading, and speaking.
• Must have excellent interpersonal skills both in person and by phone with a high level of professionalism.
• Must provide excellent customer service.
• Must be proficient in Microsoft Word, Excel, PowerPoint, and Google Drive.

Assets

• Completion of Diploma, in Business, Event Management, Hospitality or related field.
• Experience as an event coordinator, program coordinator, or similar role.

Interested parties should send a cover letter and resume via email to Stephanie Mah, Events Coordinator by Friday, September 29, 2017.

Stephanie Mah, Events Coordinator
Tri-Cities Chamber of Commerce

604 468 6875